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US Payroll Coordinator (0077)

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Location: Cineplex Entertainment Home Office
City: Toronto, Ontario

US Payroll Coordinator (0077)

Cineplex is one of Canada's leading entertainment companies and operates numerous businesses including theatrical exhibition, food service, amusement gaming (Player One Amusement Group), alternative programming (Cineplex Events), traditional and digital media (Cineplex Media and Cineplex Digital Media), out of home leisure and entertainment (The Rec Room), eSports (World Gaming), and home entertainment content ( Cineplex is also a joint venture partner in SCENE - Canada's largest entertainment loyalty program.

We are proudly a Canadian company with approximately 13,000 employees in Canada and the US, and we offer competitive compensation, incentive and benefits programs. To learn more about Cineplex please visit our website at

The Human Resources department at our Home Office in Toronto is currently recruiting for the position of US Payroll Coordinator , reporting to the Manager, Payroll.

Key Responsibilities:

  • Manage the timely and accurate processing of a complex payroll with multiple legal entities
  • Understand federal and state/provincial legislation across all business entities as it applies to employment standards
  • Ensure compliance with all federal, state and provincial related legislation
  • Process all non-automated employee changes
  • Must use discretion while handling highly sensitive and confidential information and adhere to privacy laws and HR best practices
  • Process off-cycle manual cheques as needed
  • Adhere to company policies, procedures and collective agreements where applicable
  • Manage the interfaces between Time and Payroll Systems
  • Understand the correlation between HRIS and payroll, executing the impacts in a timely manner and with the highest level of accuracy
  • Timely preparation of all required payroll remittances for all payroll related accounts and applicable government and non-government bodies
  • Maintenance of payroll procedures manual
  • Promote and maintain effective relationships with key customers
  • Ability to communicate to all levels of employees, ensuring clarity and understanding of requirements and needs via emails, memos, letters and in-person conversations
  • Prepare and keep up-to-date all payroll documentation and procedures
  • Promote teamwork, values, and cross-functional participation
  • Display and practice honesty, integrity and professionalism
  • Prepare and balance the biweekly register with payroll input
  • Audit payroll input for accuracy ensuring the validity and integrity of payroll data
  • Balance biweekly payroll general ledger file with payroll data, ensure accuracy in debit and credit (e.g. expense accounts and net clearing account)
  • Identify and resolve any payroll related issues by working with our Finance department.
  • Prepare monthly payroll bank reconciliations
  • Post multiple payroll tax journal entries to accounting system
  • Reconcile and post net payroll clearing entries
Desired Skills and Experience:
  • You have a CPP (Certified Payroll Professional) American Payroll designation
  • You have a PCP (Payroll Compliance Practitioner) Canadian Payroll designation
  • Five or more years of experience performing multi-state/provincial, multi-faceted payrolls
  • Three or more years of experience supporting payroll systems (preferably In-House Payroll Systems)
  • Excellent written and spoken English communications skills
  • Working knowledge of tax remittances and year-end preparation (which includes, W-2, 1099's and/or APA filings)
  • Self-starter with the ability to multitask in a fast paced, deadline driven environment
  • Highly detail oriented, ensuring accuracy and understanding of relationships between all processes
  • Advanced ability to analyze and reconcile data
  • Holds self and others accountable for deliverables and outcomes
  • Thorough knowledge of legislation rules and regulations across all US states
  • Working knowledge of legislation rules and regulations across all provinces in Canada, including Quebec
  • Understanding of laws concerning privacy and confidentiality
  • Working knowledge of UltiPro and/or Workbrain/Infor would be considered strong assets
  • Bilingualism in either French and/or Spanish (written & verbal) would be considered an asset
Technical skills
  • Ability to prepare import/export data for systems
  • Working knowledge of Time and Payroll systems
  • Intermediate working knowledge and experience of HRIS systems and impacts to payroll
  • Intermediate Microsoft Excel skills
  • Accurate and efficient data organizational skills
Interested applicants please apply today.

While we appreciate all interest, only those candidates selected for an interview will be contacted. As part of Cineplex Entertainment's standard recruitment process, suitable candidate(s) will be required to undergo pre-employment screening as a condition of employment or promotion.

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