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Legal / Real Estate Coordinator (0048)

Location: Cineplex Entertainment Home Office
City: Toronto, Ontario

Legal / Real Estate Coordinator (0048)

Cineplex is one of Canada's leading entertainment companies and operates numerous businesses including theatrical exhibition, food service, amusement gaming (Player One Amusement Group), alternative programming (Cineplex Events), traditional and digital media (Cineplex Media and Cineplex Digital Media), out of home leisure and entertainment (The Rec Room), eSports (World Gaming), and home entertainment content (CineplexStore.com). Cineplex is also a joint venture partner in SCENE - Canada's largest entertainment loyalty program.

We are a proudly Canadian company with approximately 13,000 employees in Canada and the US, and we offer competitive compensation, incentives and benefits programs. To learn more about Cineplex please visit our website at www.cineplex.com.

Cineplex Entertainment LP currently has an opportunity for a Legal / Real Estate Coordinator , reporting to the Vice President, Real Estate and the Vice President, Legal.

Responsibilities
  • drafting, management and maintenance of the most commonly used real estate documents: Letters of Intent; Offers; Commercial Leases; Lease Amending Agreements; Estoppel Certificates; Waiver and Extension Letters;
  • management and maintenance of key Design and Construction documents such as CCDC and short form construction contracts, matrix's for new builds, renovations and building shells, architecture, engineering and other consultant/service provider agreements;
  • track notices of lease, leasehold lender agreements and other real estate related documents;
  • draft execution memos, coordinate internal signatures, manage delivery of original documents, follow up with third parties to receive originals back;
  • maintain a list of real estate documents signed for subcertification disclosure purposes;
  • make travel arrangements and reservations;
  • meetings/conferences/events coordination - schedule and prepare necessary agendas, files & background information;
  • act as lead for all planning as it relates to team activities, retreats and offsite meetings, etc.;
  • expense reporting;
  • prepare and maintain project schedules;
  • greet visitors;
  • answer and screen all incoming inquiries and take initiative to address concerns;
  • support and assist with maintaining the nation-wide overview of all Canadian markets including reports and market maps, including distribution and maintenance;
  • monitor and report competitive developments from a Real Estate development perspective;
  • being primary administrative support for both the VP Real Estate and VP Legal;
  • assist Manager, Insurance and Operational Risk as needed with insurance files, incident reports and claims;
  • assist with miscellaneous projects as required.
Qualifications:
  • At least three years of experience as an Administrative Assistant;
  • Must be mature self-starter, detail oriented, able to meet deadlines, take initiative and able to work independently;
  • Must use discretion and judgment necessary to treat confidential items and assignments appropriately;
  • Strong guest service focus in dealing with both external and internal guests, displaying an image of professionalism, discretion, integrity and tact;
  • Efficiency and excellent oral and written communication skills are required;
  • Must possess strong keyboarding skills and expert use Microsoft Office skills (Outlook, Word, Excel, Access, PowerPoint and OneNote);
  • Strong problem solving skills, including a proactive approach to working with guests at all levels while demonstrating flexibility;
  • Exceptional organizational skills and ability to prioritize multiple responsibilities;
  • Must be able to manage conflicting priorities;
  • Superior interpersonal and time management skills;
  • Background in Law, Geography or Urban Planning would be considered an asset; and
  • Bilingualism in both French and English would be considered an asset.
Interested applicants please apply today.

While we appreciate all interest, only those candidates selected for an interview will be contacted. As part of Cineplex Entertainment's standard recruitment process, suitable candidate(s) will be required to undergo pre-employment screening as a condition of employment or promotion.

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